Together with you, we ensure the pension for your staff. Your pension is an important employee benefit. That is why we are keen to help you in explaining the pension scheme, but also, of course, with your pension administration. In this digital employers toolkit, you will find all kinds of useful tools and information material.
For your pension administration
- Koopvaardij portal manual
You can submit the wage details of your staff and any staff changes each month online via the Koopvaardij portal. This manual provides more information.
- 2023 key figures
You need these figures for a correct calculation of the pension contribution owed.
- Overview What to do when
An overview of the situations in which action is needed from you as an employer.
- Implementation of the overwork surcharge
Information on how to apply overtime surcharge.
- Your employees
Information about which new or other employees you need to register (including treaty countries).
- Employers Guide
You can find everything you need to know about managing your monthly pension administration in the Employers Guide.
Direct access to the Koopvaardij Portal
You log in with eHerkenning (reliability level EH3) and you can submit your details directly online. Manually or via an Excel file. You can also see your invoice specifications.Go to Koopvaardij Portal
You must register these employees with us
Seafarers (from 21 years) on board the seagoing vessels that fly the flag of the Kingdom of the Netherlands and live in:
- the Kingdom of the Netherlands
(the Netherlands, Saba, Sint Eustatius, Bonaire, Aruba, Curaçao, Sint Maarten) or;
- an EU Member State or;
- in a country belonging to the European Economic Area (EER), with the exception of Switzerland or;
- in a country with which the Netherlands has concluded a social security agreement, with the exception of the United States of America*.
This means that you do not report employees who are younger than 21 years, interns/trainees, shore personnel and seafarers on board the seagoing vessels that fly another flag.
* These are the treaty countries with a treaty relating to both national insurance and employee insurance schemes, i.e. Bosnia-Herzegovina, Cape Verde, Morocco, Montenegro, Northern Macedonia, Serbia, Tunisia, Turkey and the United Kingdom. This means, for instance, that you must register an employee with Dutch nationality who lives in Turkey, or an employee with Cape Verde nationality who lives in the Netherlands.